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Often it is worth sending the tenant a sterner letter informing them we shall before progressing to legal proceedings. Ideally, a section 8 or 21 must have previously been served. If no progress withi...
In accordance with the Civil process that governs PCOL You are obliged to provide the tenant a statement of account within seven days of making an application for possession using the PCOL process. Th...
Reminder letter 3 weeks rent now due. The reason being three weeks - is should the tenant fail to pay the next months’ rent. Then providing your tenancy agreement say like ours "payable in advance" th...
Seven days after the second payment has been missed - The Tenant has breeched the Tenancy agreement (provided rent payable in advance) you are entitled to issue a Section 8 Notice. You can make the t...
In the first instance, an informal approach may resolve the issue. Should they not respond to your request you will have to put a formal request in writing. If you do not resolve this, you will aliena...
If you are receiving complaints from the management company or/and council you will have no choice but to send this letter as you can demonstrate you are being reasonable in your efforts to resolve th...
Where you have, a guarantor you are obliged to keep them informed of any arrears. This letter reminds the guarantor of their legal obligations and that you may pursue legal action should this situatio...
If a tenant remains in arrears and the guarantor fails to make a satisfactory proposals. Then you MUST notify the guarantor that you will be commencing legal action against them.Includes "If a County ...
It may be the tenant has missed their first payment or be in arrears and you previously failed to formally bring the arrears to their attention by writing to them. Send this letter 7 days after they ...
Under Local Housing Allowance Rules where the tenant is 8 weeks or more in arrears the housing benefit are obliged to make payments direct to the landlord. You must write to the council requesting suc...
Although contrary to the tenancy agreement there is nothing in law which prevents the tenant changing the locks. You are entitled to have them returned back to normal when the tenant leaves. If th...
Where a neighbour, occupant or other complains about the behaviour of a tenant, firstly ask them to put in writing. Once received you may then write to your tenant. You are responsible for your tenant...
Although it is acceptable to allow visitors to stay for short periods, only those named on the tenancy agreement should be living at the property and using it as their home. Your tenancy agreement sp...
The cause of many complaints and in many respects you are trying to keep other tenants and the management company happy. This is private land and there is little that can be done besides the offender ...
Because of an inspection or other, you may become aware of damage to the property. Firstly, you should write to the tenant and request they remedy such. The letter may be required to resolve deposit d...
All Landlords of HMO's, shared houses are also included, must display the correct notices and signs in compliance with the No Smoking regulations. Smoking is not permissible in areas of shared accommo...
Whilst the tenancy agreement typically does not permit smoking, a smoker will smoke. It is very hard to evict somebody for this breach (Ground 12). However, one can bring the breach to their notice an...
The form details the cleaning expectation of the tenant. Cleaning is a highly subjective clause often included in agreements; for a tenant is not obliged to return the property in a more favourable st...
A tenant does have the right to refuse you access to conduct a viewing; we remind them that we also have the right via inclusion of a clause within our Tenancy Agreement (IF THIS CLAUSE NOT IN YOUR Ag...
To ensure a smooth exit and return of deposit you should ask the departing tenant for a forwarding address
We need to provide the tenant a statement of account detailing any monies due or deductions we propose from a deposit. This letter acknowledges surrender of their Tenancy rights. PLEASE NOTE there is ...
You should always discuss the tenants' intent and plans two months prior to the expiry of the fixed term. If you want them to leave or renew then manage this transition and you will minimise the rent ...
Inform the tenant you do not intend renewing the Tenancy Agreement. You must serve the correct Notice and attach such with the letter. Ideally serve this by hand requesting they sign the section 21 No...
The following notes are intended to help you prepare for the checkout, so that the event runs smoothly, and to minimise the risk of misunderstandings, deductions from the deposit, last minute problems...
185 page Guide to HHSRS. The Rating System has been developed to allow assessment of all the main potential housing related hazards. By focusing on potential hazards, it places the emphasis directly o...
Of all reported fires 17% are caused by Electrical faults with a further 26% caused by miss use of electrical equipment and appliances. This guide will assist in understanding and minimising risk to y...
It is important, should you be brought to task, that you could demonstrate you are taking your repair obligations seriously. Diarise maintenance this job sheet may assist in the planning and schedulin...
This form is no longer valid Guidance notes for the claimant completing the accelerated procedure. Admin Fee this page is now http://www.pims.co.uk/N5B-court-application-for-possession-Sect...
General receipt for monies received.
Tenant Notification that you require access to complete a GAS safety check on a specified date. The tenant is not required to attend for you have keys
Tenant Notification that you require access to complete a GAS safety check on a specified date. The tenant is required to attend for you do not have keys or they have specified they wish to be in atte...
Should a situation arise where the tenant has caused damage? The tenant must be informed of the cost. Such a letter may form part of the evidence in a deposit dispute or civil action for recovery of m...
If gardens are not maintained for excessively long periods it can result in high costs being incurred if professional, contractors are required to be employed to bring the gardens back to an acceptabl...
An inspection is the ideal opportunity to assess the internal and external condition of the property. It may also be used to enquire as to the tenants’ situation and intent to renew or discuss any pro...
By law Landlords have right of entry to the property to carry out inspections and repairs under the Rent Act 1977 and the Housing Act 1988. Landlords also may enter the properties under the Landlord a...
Under Section 11 Repairs of the Landlord and Tenant Act 1985, there are a number of statutory implied terms, which dictate repair obligations. The property must be in a reasonable state of repair both...
There may be situations where the tenants' attendance is required for clarification or tenant training may be required as to usage of equipment. The property must be in a reasonable state of repair bo...
You should always inform the council who is in residence in your property. As the Landlord you will/may/should is liable for Council Tax in these circumstances: Where the property is occupied by mor...
Always inform suppliers of meter readings and ensure they know the new occupants and names of the new bill payer - otherwise you may be liable for bills
Always inform suppliers of meter readings and ensure they know the new occupants and names of the new bill payer - otherwise you may be liable for bills
The true test of an inventory is when the tenant denies causing damage. Your inventory will be used as evidence in deciding who is liable for the damage. An updated inventory should be issued at the c...
The objective of vetting is to empower yourself so you can make an informed decision as to the calibre of the prospective person. Making your decision on facts and figures is invaluable and this is wh...
Useful contact information for your tenants detailing local suppliers/service contract details useful information such as emergency numbers that they may need at short notice during the tenancy.
Always inform suppliers of meter readings and ensure they know the new occupants and names of the new bill payer - otherwise you may be liable for bills
If the tenant says, they want the property you require a holding fee. Such a fee is subject to a cooling off period and we define under what circumstances monies will not be returned Includes claus...
It is good practice to get the tenant to sign a Standing Order Form immediately after signing the tenancy. It is always preferable to receive rent by standing order rather than cash. It is a lot simp...
Acceptance of application for a new tenancy, Once the prospective tenant has passed your vetting process confirm in writing move in date, monies due and include a copy of the tenancy agreement - unsig...
Sample advert for a shop window - property to let.
Try to keep all appointments to allocated times. Be organised and know the name of the tenants and keep phone numbers
Every year thousands of Tenants install Satellite dishes. Whilst they may be in breach of the property covenants, there is an argument that their installation provides a letting advantage. One must ch...
To obtain a bank reference the tenant must co sign the form this is giving their consent. The tenant by signing accepts any charges the bank may impose.
To obtain an employer reference it is recommended the tenant sign the form thereby giving their consent to their employers to disclose the required information
Personal References should be treated with caution, there are often bias. The true value is in having contact details of a friend should the person disappear later. Should false references be provided...
Landlord references should be viewed cautiously. It is easier and cheaper to give a good reference and move the tenant on than evict them. The only way you can satisfy yourself they are indeed the Lan...
DOCUMENT now replaced by "LHA Payment to Landlord or permission" This form informs the council the tenant requires their rent paying direct to their Landlord. Some councils will ignore and continue t...
Lastest Legislation update Section 2.5 & 2,6 - 6th April 2012. Used extensively by Landlords and Letting Agents. Every month our 'Free Tenancy Agreement' promotion attracts Landlords & Letting Agents ...
If a Landlord is letting part of a property to a Tenant and lives there sharing common areas such as the kitchen and bathroom etc, then the Tenant, by law, is a lodger.
As the Housing Acts are not applicable to a Company Let, then you are unable to use a Section 8 or Section 21 notice, in doing so could create confusion and it may be argued that you let directly to t...
Where you have a problematic Tenant, it is wise to keep a diary of events for you may be brought to account for your actions. Examples where landlords have to be extra cautious include accusations of ...
For Letting Agent at pre let Inspection and Periodic inspections, you must be aware of any risks that may contravene Fire Safety, Conditions of HMO licence, HSSRS or other. An example may be a tenant ...
This information informs the tenant how we proceed once they have paid the holding fee and the process of vetting. This may be the first time the individual has rented or they may be well versed with ...
This situation often arises due to a breakup of relations between friends or partners, work related, being unable to afford or for a variety of other reasons. Irrespective of the reason, the tenanc...
Where damage has been done - ideally agree with the tenant the cost of repair or replacement. Then request payment by way of issuing an invoice. Such an invoice may become evidence in a dispute so det...
Under Section 48 Landlord and Tenant Act 1987, it is imperative that the tenant informs the tenant of the Landlords name and address for the service of documents. The address stated must be any in En...
New form law changed 6th April 2015 - Tenant Notification of rent increase in accordance with Housing Act 1988 section 13(2), as amended by the Regulatory Reform (Assured Periodic Tenancies) (Rent Inc...
Under the Misuse of Drugs Act 1971, a landlord/property manager can receive a maximum of 14 years in prison and/or a fine, if they turn a blind eye and allow the production of controlled drugs to take...
From October 1st 2008, Landlords must provide Energy Performance Certificates whenever a new tenancy is due to begin. This means that Landlords will have to organise an EPC in advance of a new ten...
This manual is a guide for Landlords and Agents with some experience to Help them Start a Tenancy. Although it will also be useful for the inexperienced. The Publishers ANUK,Unipol and LACORS advice e...
As a Landlord, you should understand your responsibility to provide safe furniture and furnishings particularly in relation to fire safety. This guide will help you understand your responsibilities an...
A Guide to landlords’ duties: Gas Safety (Installation and Use)Regulations 1998 This leaflet is aimed at landlords and explains some of the main requirements of the Gas Safety (Installation and Use) ...
These are pages 39 and 40 of the 41 page claim form which Tenants must complete to be entitled to benefits. If you accept tenants on Local Housing Allowance you should read these
This is a procedure in which you can apply to the court for an ‘interim possession order’. If the court makes the order, anybody occupying your premises without your consent, that is, squatting, must ...
From 1 October 2008, landlords are required to provide an Energy Performance Certificate when they rent out a home. An Energy Performance Certificate (EPC) gives information on the energy efficiency o...
You should read this booklet if you are letting (or Thinking of letting) part of your only or main home. In law, a resident landlord letting is one where the Landlord and the person he or she lets to ...
As a Landlord you should understand the guidance Tenants are given. This booklet describes some of the forms harassment may take and sets out what tenants can do if they are being harassed or are thre...
A Landlords Guide to Assured and Assured Shorthold Tenancies. You probably need to read this booklet if you are letting, or thinking of letting.
A guide to the licensing and management provisions in Parts 2, 3 and 4 of the Housing Act 2004. introduced a new definition of an HMO - sections 254 to 260 (see Annex A), replacing that which previous...
Help Landlords understand growing dependency on the Private Rented Sector. Contains tables of key figures and web links to a fuller collection of data shown in the Department for Communities and Local...
This Guide covers planning for sharers in broad terms, the new C4 class covers shared houses and larger HMO that may requires change of class under planning laws
VERY IMPORTNANT RULES CHANGED APRIL 2012 These are the rules a Judge must follow where evicting a Tenant for Eviction for rent arrears ONLINE
Tenancies which began before 15 January 1989 will , in the main, be regulated tenancies under the Rent Act 1977. After this date it will only be possible to have regulated tenancies in very limited ci...
This booklet tells you about landlords and tenants responsibilities for repairs under short (less than seven years) leases of residential property. Short leases can be granted by
Court form detailing the Particulars of claim for possession(rented residential premises) To be used where the landlord requires possession for a breach of tenancy. May only be used after the sect...
The following notes are a step-by-step guide to completing form N119. They tell you what information is needed for each of the numbered paragraphs in the form.
This is the form a tenant would complete to submit a Defence against the Landlords application for Accelerated Possession of an assured shorthold tenancy. See Section 21 Guide. If property in Wales s...
IMPORTANT COURT FEE INCRASED £121 Request for Warrant of Possession of Land Request, May only be used once court has granted a possession order. If the tenant does nor vacate by the date on the order ...
Update 0514 - Where the Tenant is in breach of tenant and a Section 8 Notice has been issued and expired this form can be used to apply for a court hearing. We do NOT recommend using this process fo...
Where the Landlord changes or appoints an agent they must inform the tenant. This is a cover letter for a Section 48 Notice
Of all fires 43 % electrical related 17% being caused by electric faults and a further 26% are caused by missuse of electrical appliances. This guide will help you understand the likely risks and when...
Statement of truth that you or Agent have served Notice or forms on a person or dwelling.
Witness was with the Landlord when Notice served. Statement of truth. Where the Landlord serves notice with a witness the Witness should sign this form. If the Landlord was not present then use form C...
Please note court form changed 12 12 17 NEW FORM AND PROCESS - Claim form for possession of property. Use onl...
Application for order that debtor attend court for questioning. Court fee as of April 2011 is £50
Use this Deed of Guarantee where you require a third party to act as guarantor for the tenant. You must verify the Guarantor s ID. Our PIMS tenancy agreement, as a standard, includes an option for us...
Due to changes introduced by the Prescribed Section 21 Notice Legislation in England we are suspending this Pack for England. There will be a new pack that will cover these changes AND also address Wa...
Sample pages of an AST with Prescribed information and Section 21 Notice In the members area of pims.co.uk. Once tenancy details have been added. Letter Notices and Forms can be produced in a matte...
ONLY VALID FOR AST COMMENCING Oct 2015 thereafter NON Members non mail merge version. EDIT, TYPE AND SAVE IN MS WORD ----- > This Tenancy Agreement includes Guarantor and Prescribed Information...
Landlord is required to supply their Tenant information with regard to any deposit received. Failure to supply such information means ANY Notice to vacate is invalid. The Tenant may be eligible to ...
Only VALID if tenancy commenced before 1st October 2015. After this date new rules apply Members if in doubt call your members helpline This is the Section 21 Notice Served on the tenant when iss...
Only VALID if tenancy commenced before 1st October 2015. After this date new rules apply Members if in doubt call your members helpline This is the Section 21 Notice Served where issued to the Tena...
IMPORTANT FORM CHANGED 6 APRIL 2015 - This is purely a sample - This Notice has been mail merged using the PIMS Section 8 Wizard - The data is intentionally corrupt. With the Wizard the correct clause...
ONLY VALID for tenancies commencing Oct 2015 thereafter - due to requirements imposed by deregulation Bill in England Members Mailmerge option - add tenancy details in MyPIMS then this MS Word docu...
This is the Section 21 Notice Served where issued to the Tenant after the last day of the Tenancy agreement. Members use Section 21 Wizard or the MS Word Document with instructions which if prefere...
This is the Section 21 Notice Served where issued to the Tenant before the last day of the term of the Tenancy agreement . Members use Section 21 Wizard or the MS Word Document with instructions wh...
Amendment to the safeguard provisions for claims assessed under the LHA arrangements from April 2011. From 1 April councils can make payment direct to the landlord where they consider that it will ...
IMPORTANT FORM CHANGED 1 Dec 2016 and 6 APRIL 2015 - Pre complete with legal clauses and grounds for possession(Rent Arrears). Comes with easy to follow instructions so may be edited for use with oth...
Dealing with Possession NON rent arrears. A court hearing will be required and you are obliged to prove that the breach is/are such the Judge should evict the person(s). PIMS Step by Step 13 page G...
The harsh reality most tenants have simply done a runner and are trying to get away with paying rent arrears. Where the tenant has abandoned you are going to be preparing the property for the new tena...
It is vital for both Letting Agents and Landlords to ensure that their Management Agreement does not contain any Unfair Contract Terms for either party. By ensuring this, it drastically reduces the ch...
Covers rental value, refencing & diligence
It is a requirement of law that properties with an active gas supply have a current gas safety certificate issued by a person authorised to do so and that the tenant has a copy of this certificate. No...
t goes without saying that if you agree contractually to inspect the property either every three or six months, then you have to follow this through. You will be liable for damages, as you have breach...
Where Agents renew tenancies they benefit from predictive cash flow from management fees. There are many advantages of issuing a new agreement and some disadvantages. The first thing is to ask the La...
Write to the Landlord confirming that the tenant was checked into the property as arranged. The inventory was checked and agreed, meter readings recorded, and that the service accounts are being chang...
This is a letter the Tenant signs confirming their depature/surrender of the Tenancy, includes 8 key clause such as duty of care to goods" 6. It is your responsibility to clear the property of all fur...
This document, together with the Deposit Protection Certificate produced when you protect a deposit are what you should pass to your tenant once the deposit is protected.
Virtually every person in the UK has a credit score, this is an assessment of how they have previously managed their financial affairs, bank accounts, payment of utilities and suppliers, store cards, ...
This is the payment page for the successful Trace we have provided. You will only be asked to pay where we have traced the Tenant.
Most of the accidents in the home involve faults in, or misuse of, domestic appliances, flexes, plugs or connectors. A large number are related to electrical maintenance or DIY activities. The major d...
NON Members promotion This Tenancy Agreement includes Tenancy Application Form, Guarantor, Prescribed Information. FREE Tenant Credit Check Included
Every year a portion of membership fees are used to forward buy a volume of credit checks, in turn these are provided to members FREE of charge. To ensure fair usage FREE credit checks are as follows...
HMO MINIMUM ROOM SIZES. ACCOMMODATION WITH FACILITIES SHARED BY OCCUPIERS. These standards apply where there is sharing of some or all
04 08 2017 in process of being updated we are reviewing inclusion of immigration regs clause This is a master template overview of repair process and health and safety requirements
The Tenants appeal to supreme court was denied. Meaning the court of appeal decision has been upheld this means that in a statutory periodic tenancy it is no longer obligatory to end the Section 21 No...
The Secretary of State, has exercised powers to instruct that landlords must hereafter use new prescribed Forms when issuing Section 8 Eviction Notices, Rent Increases etc. What this basically means i...
This is the new Section 8 Notice introduced 1 Dec 2016 and previously amended 5th April 2015. Where the tenant is in rent arrears Members should use the PIMS Section 8 rent arrears wizard see http:/...
This is an example of the New Section 8 Notice as required by amendment to law April 2015. This example is for Rent Arrears - produced using the PIMS Rent Arrears Wizard - see http://www.pims.co.uk/se...
Any Section 21 Notice issued AFTER 1 October MUST be on this new Prescribed Form - OTHERWISE IT WILL BE INVALID The “no fault” eviction procedure for assured shorthold tenancies will not be availa...
ENGLAND ONLY If Landlords fail to disclosed information at commencement of the tenancy they cannot apply to evict their tenants - In addition tenancies commencing after this date are required to use a...
All new tenancies in England commencing after 1st Oct 2015 require the landlord disclose and provide the tenant with certain information. The objective of this form is to create clarity on what the te...
This guide includes the latest guidance in the transfer of possession proceedings from the County Court to the High Court, issued by HM Courts & Tribunal Services (HMCTS) in April 2016. Many claiman...
BLANK TEMPLATE - only for use for Properties in England where most recent AST on or after 1 Oct 2016 These Regulations introduce a new prescribed form for a notice under section 21(1) or (4) of the ...
This is the form a tenant would complete to submit a Defence against the Landlords application for Accelerated Possession of an assured shorthold tenancy. See Section 21 Guide. If property in England...
Please note court form changed 12 12 17 NEW FORM AND PROCESS - Claim form for possession of property. Use only where you have served a section 21 Notice that has expired and the tenancy MUST be an AST...