Inspections by Landlord

Generally Landlords should be wary about entering the property when the Tenant is not there. Technically without the Tenants expressed permission they may be making themselves liable to a claim of harassment, or be vulnerable to allegations of theft if the Tenant claims that property has gone missing.

Periodic Inspection Letter

An inspection is the ideal opportunity to:-

Assess the internal and external condition of the property
Enquire as to the Tenants’ situation and intent to renew
To discuss any problems such as arrears or complaints

The key objective of the Inspection is to ensure the structure is sound; paying specific attention to category 1 hazards as defined in the HHSRS and Landlord Repair Obligations including Section 11 Landlord and Tenant Act 1985. It is important, more so for Agents that copies of inspections are retained and Tenants requested to sign such - this is to minimise claim for negligence by the Landlord and claims for compensation by the Tenant.

The key area of risk being

The structure and exterior of the dwelling >
Installations for the supply of water, gas, electricity and sanitation >
Basins, sinks, baths, toilets etc >
Heating and hot water installations >
The property MUST comply with the HHSRS and be compliant with the defined Hazards - The most common hazards are cold, fire, falls, lead in drinking water pipes and old paintwork, and hot surfaces that could lead to burns or scalds. For example, fires, heaters, cookers and hot taps. Landlords should pay specific attention to these areas in their inspections and repair/maintain accordingly
43 % of all fires are electrical related 17% of all fires are caused by electric faults and a further 26% are caused by missuse of electrical appliances. With this is mind check all appliances.

The secondary objective is to check for damage, wear and tear and general conduct of the tenants. Pay specific attention to bathrooms for signs of mould and leaks and beware of DIY enthusiasts messing with electrics or worse GAS. Use this as the opportunity to see if there are any repairs that need attention. Ask the Tenant whether they have any concerns. Draw the attention of the Tenant to anything that they have broken or are not looking after. If the Tenant is non cooperative then consider detailing such damages to them in writing for you may need to rely on such statements to resolve deposit disputes or civil litigation for damage. If necessary issue a Section 8 Notice .Final check out inspection (End of tenancy surrender letter )